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2016 Hurricane Season is here

June 1 marks the start of the Atlantic hurricane season and all members of the UTMB Community are encouraged to make preparations ahead of time, exchange contact information with their immediate supervisor, and understand their role and the expectations for their role during any event.

In a crisis, UTMB activates its Incident Command structure to make decisions based on the specifics of the emergency and how they develop. Incident Command includes leaders from a broad range of departments that have direct responsibility for critical business operations. Led by an appointed Incident Commander and in coordination with other agencies when appropriate, the group makes UTMB’s official decisions about the emergency response, including if and when to dismiss students and employees. The group’s decisions are communicated in a variety of ways depending on the severity of the emergency, including email to academic program leaders, managers or all employees; our UTMB Alerts service; the Alerts website; iUTMB; and social media, as appropriate.

But a successful Incident Command depends on a well-prepared university. We strongly encourage you to take the following actions now, before an emergency affects your work site or home, to ensure you are prepared. Consider the list a “Top 10” in which every item is No. 1:

  • Become familiar with your department’s emergency plan and your role in an emergency.
  • Complete the Emergency Acknowledgment Form by June 1, available in hard copy and in a new online format (login required).
  • Consult your supervisor or faculty advisor if you have any questions about your emergency responsibilities or reporting to work/school.
  • Become familiar with UTMB’s Institutional Emergency Operations Plan (login required).
  • Enroll in Direct Deposit to ensure your paycheck can get to your bank account even if UTMB is unable to issue paper checks.
  • Update your UTMB Directory information—particularly your work location (L-code) and departmental mail routing number. Go to Employee Self-Service/Personal Information/UTMB Directory Self Service. This information is vital to our ability to determine who is affected by a particular emergency and will support our efforts to better target emergency-related messages in the future.
  • Update your UTMB Alerts information. Go to Employee Self-Service/Personal Information/Emergency Alert Information. We recommend listing your cell phone number as the first contact method to ensure the quickest possible notification of an emergency.
  • Keep computer security in mind. Never reveal your UTMB login information to anyone, and be suspicious of emails asking you to enter your login information.
  • WEAR your ID badge every day at all UTMB locations, so emergency responders will know you belong.
  • Develop an emergency plan for your home that takes into account care and safety of dependents and pets.

UTMB offers a number of emergency preparedness resources to help you plan on the job and at home.

Visit www.utmb.edu/emergency_plan to view materials from the 2016 UTMB Emergency Preparedness Meeting, preparedness checklists, related forms and emergency-related policies. You can also learn more about UTMB’s Institutional Emergency Operations Plan and the business continuity planning process for ensuring our ability to fulfill our mission, no matter the challenge. The HR Adverse Events Toolkit also provides a number of resources.

(This externally hosted website—utmbinfo.com—is an emergency backup in case UTMB Health’s primary web services are disrupted.) 

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2015 Hurricane Season

June 1 marks the start of the Atlantic hurricane season and all members of the UTMB Community are encouraged to make preparations ahead of time, exchange contact information with their immediate supervisor, and understand their role and the expectations for their role during any event.

Materials from the 2015 hurricane prep and emergency planning meeting are now online.

VIEW THE MATERIALS

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2013 Hurricane Season

This is a test posting.  Early August begins the most active portion of the hurricane season and all IS staff are encouraged to make preparations ahead of time, exchange contact information with their immediate supervisor, and understand their role and the expectations for their role during any event.

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2013 Hurricane Prep Made Simple: A Meeting for the UTMB Community

UTMB Emergency Prep Meeting

June 1 brings the start of hurricane season, and preparation is the key to successfully weathering any storm. At a meeting on May 15, experts presented an overview of UTMB’s hurricane response plan. They shared how decisions are made when a storm enters the Gulf, the outlook for the 2013 season, responsibilities as an individual student or employee, and how the university will communicate  before, during and after a storm. Presentations included:

  • An overview of our incident command structure, by Dr. Joan Richardson, Institutional Emergency Preparedness Officer
  • A look ahead at the 2013 storm season
  • Your role and responsibilities in an emergency
  • Maintaining security in an emergency
  • How UTMB will communicate with you in an emergency

Couldn’t make the meeting in person? See a recap below:

  • A video and presentations from the session have been posted to the Emergency Operations web site. [view materials]
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Information Services Prepares for Hurricane Season

This is a test posting for Information Services.  The 2013 Hurricane season starts June 1st.  Please review your departmental business continuity plans, understand your role should an event occur, and make your personal preparations well in advance.  tleach-10:46 a.m.